A virtual data room is a powerful tool for the safe exchange of sensitive information in important business transactions. The variety of providers on the market as well as the pricing models make it difficult for companies to navigate the space and find a solution that is cost-effective and meets their needs. Understanding the pricing of data rooms requires an understanding of the various options, features and aspects which affect the price. This article explains the various pricing strategies used by VDR providers as well as suggestions for evaluating and choosing plans that are financially viable.

To evaluate the cost of data room services, you must first determine the features your company or team requires. Determine if you’ll need the ability to alter permissions as well as how many users will require access and what storage capacity you’ll need. Compare features against costs and see if you can test the platform during your project with no limits.

Some data room providers charge users per page. They charge by the number of files uploaded to their VDR. This is a costly model which can quickly add up. A project with 15 users 50 GB of documents and a cost of more than $10,000 could be created from a project that involves more than 10 people.

Other data data room pricing room providers provide flat monthly fees. FirmRoom for instance offers a flat rate that allows deal teams to focus on the transaction, not on documents, user or time overages. The flat-fee and per-page pricing options are both beneficial, but it is important to compare the cost-to quality ratio of each plan.