Board pack software consolidates all the required information into an easily digestible, accessible document that directors are able to access on their computers, tablets or phones. Board members no longer have to communicate via unsecure channels such as email. Every document is presented in the most recent version. If an amendment or a new report is required, it can be replaced within the board packs immediately and each user will receive a real-time notice notifying them of the changes have been made.

It is tempting to include as many details as you can in your board’s reports to comply with regulations and to provide benefits for meeting planning. However, this could make it difficult for board directors to understand or even overwhelm who require simple and concise reports. The best boards find a balance between strict compliance and delivering value to the company by using templates, incorporating the most logically organized information, adhering to precise language https://www.scoreboardroom.net/why-zoom-is-not-enough-for-board-meetings/ and avoiding excessively technical information.

The chair of the board has the sole responsibility for the contents of a board package, and they should take charge of ensuring that the content is accurate and relevant. Board members are busy and might not have the time to read and absorb a board pack in two weeks. The ideal timeframe for submitting papers for board meetings is around 7-10 days, which will give members plenty of time to read and comprehend the content before the meeting.