It is important when choosing software for board management, to consider the core features which will have the greatest impact on your business. These features could include meeting preparation that is streamlined access to documents, clear communication. Your company may also have to think about ways to use the platform to ensure security and compliance.
Streamlined Meeting Planning
Many board directors spend a large portion of their time preparing meetings. Board meeting software can cut the time required to prepare, giving directors more time to be productive during meetings. These efficiency improvements help accelerate the decision-making process which drives revenue operations and assures strategic results.
Members can access all documents for meetings, organizational policies and other information via the intuitive board portals. They also have access to messages from other board members, as well as their own assignments. This eliminates the necessity of sending direct emails, which can cause security issues and leave your business vulnerable to lawsuits that are frivolous and fishing expeditions.
During the meeting, a member of the board can use the tools available in their board software to create dynamic and fully digital agendas for meetings that contain designated time limits for each segment as well as assignments for people. They can also add annotations to documents by highlighting, adding comments and questions. Some systems allow you to make crucial decisions between meetings by using tools like voting and discussion channels.
A secure and unifying system of record is an essential feature that must be the mainstay of any board software. The best solutions provide secure, encrypted data storage and clearly distinguishing between operational and board communications capabilities. They also give priority to mobile accessibility, ensuring seamless access to all devices.