From HR records and contracts to warranty documents and sales information, companies across all industries deal with an incredible amount of paperwork on a regular basis. This can quickly become a bottleneck that can hamper productivity and growth. The process of streamlining your document workflow is simpler than you think.

Digital solutions are the first step towards improving the processing of documents. This means removing the physical filing cabinet and towards centralised repository systems that enable users to search, retrieve and collaborate. This is essential for optimizing document workflows, eliminating the risk of misplaced documents and time-consuming search efforts.

A central repository for documents can also help reduce storage space requirements and make it easier to create backups. A well-organized repository will also reduce the risk of losing data due to human error. A well-organized system should include labels for each file type and a hierarchical structure that makes it easy to locate files when required.

The second step to improve document processing is to ensure you are using the right software to automate workflow. This includes a platform that lets users create and edit documents at the same time and track modifications, version control, and more. Utilizing the right software can allow you to simplify document processing and improve collaboration between teams of all sizes.

The final step in streamlining document processing is coaching and mentoring to make sure the appropriate training for your document management team members is in place. This means that they are aware of your organization’s best practices for document storage, retrieval, and collaborating on documents.