As companies expand and their boards expand, so do the companies and the responsibilities that they carry. As a result, it can become increasingly difficult for board members to keep track of meetings preparations using outdated tools like email and file sharing apps or even physical binders of meeting notes and materials. Board governance software allows boards to communicate and collaborate more efficiently. It helps ensure that important information doesn’t get lost or forgotten.
Before deciding on a service be sure that the platform offers all the tools you and your team need to enhance meetings and governance. You should also take into consideration the pricing structure to make sure that the solution is affordable for your company.
Board portals make it easy for board members to access all of their needed documents
Centralize all documents, such as agendas, meeting minutes, and board books, in one place. Replace internal servers to eliminate the need for private documents to be emailed back and forward.
Virtual Voting allows Board Members the freedom to be a part of the Board at any time
A reliable tool for managing the board should allow members to take part in meetings regardless of availability. With virtual voting, it’s much easier to solicit input from the entire board and make decisions quickly. It’s also easier to cast votes in a non-public manner on sensitive issues and gives members the confidence they’re required to voice their opinion. This feature is particularly useful for smaller organizations, in which some members are unable to attend meetings in person due to scheduling conflicts.